Event Operations · Compliance · Cybersecurity
How Smartcomply ran East Africa's biggest cybersecurity event on SabiTrack
Smartcomply used SabiTrack as the command centre for The Secure Horizon 2026 in Nairobi, coordinating vendors, milestones, approvals, and payments with a complete audit trail.
For The Secure Horizon 2026 in Nairobi, Smartcomply managed a high-stakes cybersecurity event with 70+ delegates from 14 countries, multiple vendor work streams, milestone-gated payments, and zero payment disputes across more than $10K in spend.
About Smartcomply
Smartcomply is an international compliance and cybersecurity technology company with deep roots across Africa, serving financial institutions, healthcare organizations, and telecoms across the continent.
Its products span AML compliance and fraud detection, GRC and cybersecurity compliance, threat intelligence, and compliance education, supporting 100+ enterprise clients across pan-African operations.
The Challenge
The Secure Horizon 2026 required Smartcomply to coordinate vendors across venue infrastructure, AV production, catering, security, sponsor deliverables, and speaker management while keeping executives aligned in real time.
The team needed proof-backed approvals, faster vendor coordination, and a clean post-event audit trail without relying on scattered WhatsApp updates, manual payment checks, or late reporting.
"One command centre for everything."
The SabiTrack Solution
Smartcomply structured the event across six dedicated SabiTrack project work streams, each feeding into one executive dashboard for visibility across planning, execution, and closeout.
Twelve weeks before the event, the rollout planner mapped the work streams, vendor briefs were issued, and funds were placed in escrow. Eight weeks out, vendors were onboarded with structured logins, deadlines, milestones, and proof formats.
During execution, vendors uploaded photo and video proof, approvals averaged four hours instead of three to five days, and live issues were logged, escalated, and resolved through SabiTrack.
Results
70+ delegates from 14 countries attended The Secure Horizon 2026
7 vendors coordinated across 6 event work streams
Zero payment disputes across more than $10K in payments processed
15 vendors managed in one dashboard across 6 work streams
Approvals averaged 4 hours, down from 3 to 5 days
60% less sponsor admin time compared with prior editions
SabiTrack gave us a complete, real-time audit trail for every dollar and shilling spent. By automating the transition from proof of work to release of payment, we eliminated disputes and ensured our vendors were as aligned as our internal teams. Our board was incredibly impressed.
Valerie Azubuike, COO | Smartcomply
